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Healthcare
Database Development using MS Access
For this assignment, you will create
a database that includes a table, form, report,
and queries using MS Access.
Scenario:
A
small healthcare facility still using the paper-based medical
record, needs an MS Access database to collect, maintain, and search
providers’ and patients’ information.
Create MS Access database with the
following information.
1. Create a New blank
database
2. Name the Access file as your
last name in all lowercase letters. (For example, Janet Learner would
save her file as “learner.accdb”) (Be sure to “name” the database before
hitting the “Create” button)
3. In Design View, create
a table using the structure shown below:
a. Name the table: Patient
Table
b. Set the Patient # field
as the Primary Key
Patient Table
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Field Name
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Data Type
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Field Size
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Other Field Properties
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Patient # (Primary Key)
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Short Text
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5
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Last Name
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Short Text
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Default
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First Name
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Short Text
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Default
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Address
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Short Text
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Default
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State
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Short Text
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2
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Format: Upper case Default value: IL
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Zip Code
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Short Text
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5
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First Visit
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Short Text
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4
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Balance
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Currency
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Default
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4. In Data sheet View, add
the following data to the Patient Table.
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Patient #
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Last Name
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First Name
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Address
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State
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Zip Code
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First Visit
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Balance $
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54783
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Williams
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Jack
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62 Smith Lane
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MD
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21202
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2019
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250
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64589
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Metheny
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Alexa
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125 Fairview
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MD
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21203
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2019
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200
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95874
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Van Wegan
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Alison
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100 Quantico
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MD
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21204
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2019
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350
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23895
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Jackson
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Ryan
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2320 Hills Circle
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VA
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20147
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2020
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325
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96312
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Berstein
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Krista
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126 South Street
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VA
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20148
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2020
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290
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54387
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Wylliams
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Karen
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43 Jones Ave.
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VA
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22193
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2021
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200
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54123
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(Your name)
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(Your name)
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(Your address)
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VA
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22191
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2021
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315
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5. Modify the column width as
necessary
6. Create a Form using
the Form Wizard based on the Patient table with
these specifications:
a. Use All Fields
b. Layout: Columnar
c. From Name: Patient From
7. Add the following records to
the Patient Table using the From.
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Patient #
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Last Name
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First Name
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ADDRESS
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city
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state
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Zip Code
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First Visit
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Balance
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36987
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Booy
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Aaron
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21 Fairview Lane
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Ashburn
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VA
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20146
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2020
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250
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76213
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McBurney
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Colton
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45 Trotters Drive
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Hagerstown
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MD
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21522
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2022
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350
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8. When finished adding the records,
save the Form as Patient From.
9. Using the Report Wizard,
create a report based on Patient Table with the following
specifications.
a. Use All Fields
b. Group by: First Visit
c. Layout: Stepped
d. Orientations: Landscape
e. Title the report: Patient Report
f. Adjust column width in Design View as necessary.
10. Create Queries
a. Query 1: Create a
query from the Patient Table using the Simple Query Wizard.
i.
Generate a report with names and patient
numbers of the patients who visited in 2019
ii.
Select the appropriate fields and the appropriate
criteria.
iii.
Run this query
iv.
Explain how these results can be used by the
management.
b.
Query 2: Create a query from the Patient
Table using the Simple Query Wizard
i.
Generate a billing statement of patients who owe more
than $300
ii.
Select the appropriate fields and the appropriate
criteria.
iii.
Run this query.
iv.
Explain how these results can be used by the non-clinical
management.
11. Save your completed
Access file and upload to the week 5 assignment folder.
12. Reflect on the process, its
challenges and potential pitfalls in the database utilization by the clinic.
Would you offer an alternative? Why?
Your APA formatted assignment
comprising 2-4, double-spaced, typed in 12-point Times New Roman (or 11-
point Calibri) excluding the Cover and Reference pages should be submitted by
Tuesday mid-night. 2 credible sources should support your conclusions on
queries. Follow APA 7
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